Minutes and Agendas Template (Word)

School Councils UK Resources – Agenda and Minutes Template Please feel free to reproduce this resource with acknowledgement (non-commercial use only). © School Councils UK 2009. Delete the text in light blue and put in the real information for your meeting to create an agenda. To create your minutes you should first remove the names of any one who could not come from the list below. Next you should delete the text in green and replace it with the real information from your meeting. If you need to add another line: • Click into the line above where you want the new, blank line to be. • Open the ‘Table’ menu. • Select ‘Insert’ > ‘Rows below’. Name of meeting Location To do before meeting To bring to meeting Role Chair Write whether it is a class council, year council, sub-committee, or school council meeting here Write in which room your meeting will be here. Date Time Write on what day and date you meeting will be here. Write the start and finish times of your meeting here. Write anything that people should do or read before the meeting here. Write anything people need to remember to bring with them to the meeting here. Name The name of the person who will run the meeting. Representing In this column you should write who each of these people represents: the people who chose or elected them. Initials Use initials in your minutes rather than writing full names. Put them in this column as a reference. Secretary Teacher Time-keeper Representative The name of the person taking notes. For some meetings people are just representing themselves, so you can leave this column blank Write the names of all the people who should come to the meeting in this column. You might need to add more lines. School Councils UK, 3rd Floor 108-110 Camden High Street, London NW1 0LU Tel 0845 456 9428 Fax 0845 456 9429 Email info@schoolcouncils.org www.schoolcouncils.org School Councils UK Resources – Agenda and Minutes Template Please feel free to reproduce this resource with acknowledgement (non-commercial use only). © School Councils UK 2009. Time 1 3 How much time is allow ed for each item? Item Apologies Approval of last minutes Write what the issue is. Person Sec. Sec. Who is bringing it up? Discussion Who could not make the meeting and why. Any mistakes made in minutes from last meeting. Action Who When Matters arising from last minutes In the area below, people report back on things that should have been done by the time the meeting happens. Write all proposals here and how the decision was made in this column. You can also write any major objections people brought up. Write the action plan for each thing you discuss in this column. Who will take charge? When will they report back? Agenda items The area below is where all the new things to discuss go. Write what the issue is. Who is bringing it up? Any other business Any urgent issues that have come up since the agenda was sent out go in the area below. Write what the issue is. Who brought it up? 1 Date of next meeting Chair School Councils UK, 3rd Floor 108-110 Camden High Street, London NW1 0LU Tel 0845 456 9428 Fax 0845 456 9429 Email info@schoolcouncils.org www.schoolcouncils.org