Tag: meetings

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Competitive games to promote collaboration and teamwork

Competition is seen by some people in education, youth work and team building as a dirty word, but it definitely has its uses. With many groups and individuals it is a great motivating factor and can help you break down some people’s reluctance to join in. As long as you don’t dwell on the winners and losers and instead try to pull out the learning it can be very effective.

Many of the games I posted previously can also be used in this way if you just split the group into two or more teams, but these I feel work especially well with a competitive element.

Remember to get the most out of all of these activities …

Before the activity

  • Explain the rules as simply as possible.
  • Don’t give tips on how to complete the task.
  • Don’t explain what you want them to get out of it.

During the activity

  • Unless a judge is needed, you should take full part in the activity.
  • If everyone is struggling, pause the game and ask people what is going wrong; ask them what they could do to change it.
  • Stop the games while people are still excited, don’t wait for them to start dragging.

After the activity

  • Don’t make a big deal out of winners and losers – a quick cheer or round of applause is enough.
  • Draw out the learning through asking them to reflect on the activity, don’t tell them what you think the learning should be.
    • Ask those who succeeded: What worked well in your team? What did you do that allowed you to succeed?
    • Ask those who struggled: What would you differently next time?
    • Ask those who struggled but managed in the end: What do you change? Why? Did that work?
    • Finally, ask them what they learned through the activity – they may well come up with far more than you intended!

Shark infested water

Useful for

Co-ordination; helping each other out; playing to strengths; talking to one another; lateral thinking.

Method

  1. Split the groups into teams of at least 4.
  2. Give each team fewer pieces of paper than there are people (make it harder by giving fewer pieces of paper).
  3. Explain that this room is actually shark infested water. The paper is little moveable islands.
  4. They have to get their whole team from one side of the room to the other before the other team.
  5. If anyone steps in the water they have to start again.

Resources

  • Pieces of paper just big enough for two people to stand on
  • You can use chairs instead of paper, but be careful

Move the cups

Useful for

Co-ordination; taking things slowly; talking to one another; lateral thinking.

Method

  1. Place the hula hoops on the ground.
  2. Place three cups in the centre of each hula hoop.
  3. Place one elastic band/string contraption with each hula hoop.
  4. Split the groups into teams of three.
  5. Send each team to one of the hula hoops.
  6. Explain the rules:
    • Their hands can’t go into the hula hoop.
    • They can’t touch the cups.
    • They can only hold one piece of string each.
  7. Explain that they have to lift the three cups out of the hoop and stack them in a pyramid (two next to each other and one balancing on top).

Resources

  • Hula hoops
  • Plastic cups
  • Elastic bands with three pieces of 50cm long string tied to them.

See, run, do

Useful for

Communication; seeing things from others’ perspective; importance of everyone playing their role well.

Method

  1. Split the groups into teams of three.
  2. Get the teams to decide on one of them to be a ‘Seer’, one to be a ‘Runner’ and the other a ‘Doer’.
  3. Send all the ‘Doers’ to one end of the room and tell them each to grab a pen and piece of paper. They cannot move from there.
  4. Send all the ‘Seers’ to the other end of the room. They cannot move from there.
  5. The ‘Runners’ can go anywhere, but they can’t touch the pen or paper and they can’t see the picture.
  6. You are going to show a picture to the ‘Seer’.
  7. They have to get a copy of that picture across the room.
  8. After they’ve had a few minutes get them to stop and compare the picture to your original. Choose the one that’s most like a photocopy of your image. Concentrate on details like size, orientation, neatness, what’s coloured in, etc.
  9. Ask them what went well and what they could have done differently or better.
  10. Get them to stay in the same groups, but change roles.
  11. Repeat and then change roles one last time.
  12. Ask them which role was the hardest and which was most important.

Variation (without the ‘Runners’)

  • Try in pairs, with people sitting back to back – the one has to explain the picture to the other, who can’t see it.
  • In the first round show the picture very briefly.
  • In the second, give the ‘Seer’ the picture to study whilst she explains it.
  • In the third round allow the ‘Seer’ to see and comment on what the ‘Doer’ is drawing, but don’t allow the ‘Doer’ to see the original picture.

Resources

  • Blank paper
  • Pens
  • 3 simple pictures
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Icebreaker games for school councils

The aim of the game was to get people from being in age order to alphabetical order without any of them stepping outside the lines.

On Friday I was in Weymouth training local teaching assistants (TAs) in how to use games to encourage positive relationships between young people. Naturally I did this through a long and detailed PowerPoint presentation that I read out word for word from the slides.

I kid, I kid, of course I did the whole thing through a series of games, which was a lot of fun for me and the TAs seemed to enjoy it too. I looked at three different types of games:

  1. Games to help you get to know one another and start talking (icebreakers)
  2. Games to encourage teamwork, co-operation and collaboration
  3. Games that encourage teamwork through competition

Below are the icebreakers I used. There are collaborative and competitive team building games here: Collaborative – Competitive

Remember to get the most out of all of these activities …

Before the activity

  • Explain the rules as simply as possible.
  • Don’t give tips on how to complete the task.
  • Don’t explain what you want them to get out of it.

During the activity

  • Unless a judge is needed, you should take full part in the activity.
  • If everyone is struggling, pause the game and ask people what is going wrong; ask them what they could do to change it.
  • Stop the games while people are still excited, don’t wait for them to start dragging.

After the activity

  • Don’t make a big deal out of winners and losers – a quick cheer or round of applause is enough.
  • Draw out the learning through asking them to reflect on the activity, don’t tell them what you think the learning should be.
    • Ask those who succeeded: What worked well in your team? What did you do that allowed you to succeed?
    • Ask those who struggled: What would you differently next time?
    • Ask those who struggled but managed in the end: What do you change? Why? Did that work?
    • Finally, ask them what they learned through the activity – they may well come up with far more than you intended!

Human bingo

Useful for

Getting to know one another, seeing one another as more than just a, say Y3 pupil.

Method

  1. Before the game: Create a bingo sheet by having a grid with a statement in each box (e.g. Supports Arsenal; Plays a team sport; Has been to the Houses of Parliament). Each of the statements should encourage them to ask some questions of other participants that will help them get to know them. Print one for each participant.
  2. Give each participant a sheet and a pen.
  3. Explain that they find one person in the room about whom each statement is true and write their name in the box.
  4. They have to fill in all the boxes, so will have to talk to everyone in the room.
  5. It’s good to include yourself in the game.

Resources

  • Human bingo sheet for each participant. Here are some you can just use:
    [download id=”252″ format=”1″]
    [download id=”253″ format=”1″]
    [download id=”254″ format=”1″]
    and some you can edit:
    [download id=”256″ format=”1″]
    [download id=”258″ format=”1″]
    [download id=”257″ format=”1″]
  • Pen for each participant

Talking in circles

Useful for

Listening skills; difference between discussion and listening; getting to know one another.

Method

  1. Get everyone to sit down, make sure all chairs are filled and that everyone is opposite someone.
  2. Ask everyone to introduce themselves to the person opposite.
  3. Pick a topic and ask the people on the inside to talk about it to the people on the outside.
  4. Then pick another topic and ask the people on the outside to tell the people on the inside about it.
  5. Get one circle to stand up and move around a few places; get them to sit down and repeat with different topics as many times as you like.
  6. You can ask them to make a decision together (e.g. if we had to watch one TV programme together all weekend, what would it be?)
  7. Get them to reflect on good listening and what the difference is between when you’re just telling someone something and when you have to make a decision together.

Resources

  • Two circles of chairs, one inside the other. Each chair should be facing another chair.

Envelope game

Useful for

Getting to know one another, speaking out loud; being a bit silly.

Method

  1. Before the session, write a series of questions to put in each of the envelopes. These should be amusing, vaguely revealing and quick to answer. E.g.:
  2. If you were a superhero, what power would you have?
  3. Where’s the best place to eat?
  4. If you had to watch only one TV show for ever, what would it be?
  5. Split people into groups of 4 or 5. Ask them to pull their chairs into small circles, so they can see everyone else in their group.
  6. Hand each group an envelope and get one person to read it out to the rest.
  7. Each group follows the instructions on the envelope, which read:
    • Take a piece of paper out of the envelope.
    • Read it and tell everyone else in the group your answer.
    • Put the paper back and pass the envelope on.
    • Keep going round the circle.

Resources

  • Chairs
  • Envelopes with instructions on: [download id=”259″ format=”1″]
  • Slips of paper with questions on in each envelope: [download id=”260″ format=”1″]

Throwing an alien

Useful for

Concentration; eye contact; using names; being silly.

Method

  1. Everyone stands or sits in a circle.
  2. Explain the scenario: there is an invisible, face-eating alien loose.
  3. Put your hands to the sides of your head and wiggle them about (this is you trying to wrestle the alien off your face).
  4. The person on your right has to put her left hand to her head and wiggle it about.
  5. The person to your left has to put his right hand to his head and wiggle it about.
  6. Make eye contact with someone else across the circle and throw them the alien.
  7. That person has to ‘catch’ the alien by wiggling their hands next to their head and the people on either side each have to wiggle one hand.
  8. Get the alien thrown around quickly.
  9. You can get people to concentrate more by:
    • having more than one alien;
    • getting people to shout names of other people in the circle (does the alien follow the names or the eyes?)

Resources

  • None

Splat/Compliment Splat/Fact Splat

Useful for

Getting to know names; being silly.

Method

  1. Get everyone in a circle and ask them to imagine they have some horrible goo in their hands.
  2. Go round the circle and ask everyone to say their names nice and loud.
  3. When you shout someone’s name they have to duck and the person on either side of them has to pretend to throw the goo over their head and
    shout ‘Splat!’.
  4. The slowest person gets splatted and is out. If the person whose name is called doesn’t duck s/he is out.
  5. Get the person who is out to call the next name.
  6. When just two are left, stand them back to back and get them to have a duel. The last person out counts. The final two have to step apart each time a number is counted. When a number is called out of order they have to spin round and splat each other.

Variations

  • Rather than splatting you have to say a compliment about the person ducking. The quickest one wins.
  • Rather than splatting you have to say a fact about the subject you’ve been studying. Incorrect or repeated facts mean you lose. Otherwise, the quickest wins.

Resources

  • None

Bombs and shields

Useful for

Getting people moving around. Works with any size group (if you have enough room).

Method

  1. Ask everyone to think of one other person in the room. They shouldn’t let that other person know that they have chosen them.
  2. Then get everyone to choose a second person, also without letting them know.
  3. Explain:
  4. The first person they chose is a bomb.
  5. The second person they chose is a shield and is the only thing that will save them from the bomb.
  6. When the bomb explodes their shield is in between them and the bomb.
  7. Start running around. Count down and make a boom.
  8. Afterwards you can get everyone to shake the hands of their bombs and shields.

Resources

  • None
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3 tips to get staff on side with your school council

Last week I got an email from a teacher at a school I’d run training at recently (which shall remain nameless). We’d had a great day, the school council had come up with a real range of projects and great ways to communicate with the rest of the school. Unfortunately the email was not to tell me how well the students were getting on, but about the negative reactions from school staff. When minutes from the meeting were sent our staff comments ranged from sarcastic to deeply concerned. The posters the school council had put up explaining what they were working on were even taken down.

The school council co-ordinator asked me for advice. I’m sure she’s not the only one facing these problems, so I thought I would share what I told her with you. There isn’t a quick fix of course, but here are three things I suggest:

1. Explain the role of the school council

Make it clear to staff that the minutes are not what is going to happen, but what the students are taking on. In many cases they share the concerns of the staff and want to work with them to sort them out, that’s why their first step is often to meet with the relevant staff member. It’s not for staff members to give a straight ‘yes’ or ‘no’, but to ask the students what the students will do to make this happen. For example, if students want more trips they should be told they need to organise them. They will need help with this and they won’t have access to the money, but it’s not for the staff member to do all the running, the whole point is getting students to make happen those things they are keen on. Students need to be clear in their own minds and especially in anything they commit to paper on the difference between what they are DOING and what they are ASKING FOR. What they are DOING will happen (with their effort) what they are ASKING FOR may not.

2. Minutes detail students’ plans of action

Recycling plan notes
Project planning notes made by pupils at a recent primary training day.

Ensure that what goes into the minutes is what actions the students will take. This way staff (and others) can see that these are issues of concern to students and that they are doing something about it. It helps where the minutes say more than ‘Meet with Ms X’, but also record what students are intending on suggesting, i.e. how they will help. The ‘school council ideas form‘ should help with this – the last section asks what the person filling it out will do to help – make sure no ideas come to the meeting without something here. Ensure those actions are clearly recorded in the minutes.

3. Attach prep work to the minutes

Something else to consider is the detail of the minutes. If either of the staff members mentioned above had seen the whole discussion they would know that the issues they raised were discussed. I suggest these very brief minutes as I think in general most people don’t read long minutes and it’s difficult for the secretary to take part if they are trying to record everything. However they don’t cover the detail of the discussion. Maybe if the ideas forms or project plans were attached to the minutes it would help those not at the meeting to see the thought that had gone into it without increasing the burden on the secretary.

Do you think these ideas might help in your school? Have you done anything else that has worked?

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Tips for chairing meetings

A tipped chair
A different kind of chair and a different kind of tip, but you see what I’m getting at.

I’m currently mentoring the co-chairs of Haringey Youth Council and I came up with this list of tips for them, which I thought others might find useful.

What are your tips for making meetings run smoothly and involving everyone? Add them in the comments below.

Before the meeting

If at all possible make sure information goes out before the meeting, so you can spend the meeting discussing and making decisions, not listening to presentations.

Have timings for each item on the agenda. This will mean you can get through the whole thing as everyone knows when they need to draw the discussion to a close (or when you’re going to force them to).

Set up the room so that everyone can see one another and you can see everyone. There’s nothing more annoying than wanting to speak in a meeting but not being seen.

When any new people or visitors come to the meeting introduce yourself and welcome them.

In the meeting

Sit next to the person taking the minutes so you can check that you’re both keeping up.

When you want people to move to a decision, summarise what the decision is: don’t try to summarise the whole discussion.

Write up options and decisions so that everyone can see them. This helps avoid confusion and repetition.

When people put their hand up to speak, give them a nod and write their name on a list. This way they can put their hand down and concentrate on the discussion knowing they won’t be forgotten.

Add your name to the list when you want to speak, this will stop you jumping in.

If it’s important to the discussion that you hear from everyone, make sure you go round the whole group and specifically ask everyone for an opinion.

When people give opinions, ask them to explain their reasoning. This will move the debate forward.

Meetings should be about action – what you are going to do – so try to move the discussion into the future tense. Discussions in the past tense tend to be about blame, present tense tends to be about opinions, but future tense tends to be about action. It’s easier to find consensus over the what to do in the future than who to blame for what happened in the past.

If you think everyone agrees with an idea, check by asking if anyone wants to speak against it. If no one does, then you are safe to assume everyone agrees.

Be aware of jargon or ideas that people new to the meeting might not understand. You can either explain them or ask the person speaking to briefly explain the term for new members, guests, etc.

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Great ideas from Brno for effective school council meetings

School council meeting in Brno
The screen at the top of the photo was used to display images of the topics being discussed when appropriate, the rest of the time the minutes were displayed there as they were typed up.

Today we’re sitting in Masarova School in Brno, the Czech Republic’s second city. Again we’ve been lucky to witness an excellent school council meeting, albeit one that was very different to the one we saw yesterday.

This meeting was more formal, not least in the room layout,but there was still a good deal of respect and understanding between the pupils. Again, the range of issues they covered was impressive and would ring bells for UK school councils: communication with the whole school, school dinners, fundraising, the school council’s budget and how to get more teachers involved with the school council.

There were a few things that stood out to us as useful ideas that other school councils could use:

Have the minutes displayed as they are being typed. This allows everyone to see that they are being recorded accurately and see that an action plan has been agreed – if you use action-focused minutes.

The three chairpeople
The three chairpeople supported one another well and ensured that virtually everyone (22 out of 24 school councillors) contributed during the meeting.

Have people in supporting roles. There were three chairs and two secretaries. One person took the lead as each but the others helped out and ensured that everyone was seen and all notes were taken down.

Don’t just choose the oldest students to chair. In this school the three chairs seemed to be some of the youngest people in the meeting, but they were enthusiastic and did an excellent job of moving the discussions along.

Have large name badges for everyone in the room. All teachers and students had these and it meant the secretaries could easily record who was doing what.

Print out the minutes at the end of the meeting to give to everyone so they know what was discussed and what their action points are.

The two secretaries
The two secretaries typed up the minutes as the meeting was going and they were projected on to a screen that everyone could see. At the end of the meeting they printed out the minutes for all the school councillors.
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Fantastic school council meeting in Krnov

The noticeboard at the front entrance, showing what the school council is working on and what it has achieved.

Our first stop, at Krnov School, was a real treat. The first thing we saw when we came through the front door was a ‘School Parliament’ (school council) noticeboard laying out what the Parliament is working on now and what it has done recently. As we explored later we saw there were two more noticeboards for the Parliament, one outside the headteacher’s office and the other outside the music room where they meet. The locations of the these boards makes a clear statement about the status of the Parliament in the school. They have named their school council ‘Heart of the School’, which has the same connotations in Czech as it does in English.

The school council meeting we got to see was for the upper school (students aged 11-15). The school has students from age 6-15 and they split their school council in two, one for the lower school and one for the upper school. The meeting we saw was really impressive: decisions were made, action was decided upon and fun was had. I’ll try to give you a sense of what this looked like and how it was achieved.

The upper school council with their logo in the background.

The council arrived and seated themselves in a circle sitting on drums/stools students had decorated. One of the older students ran through each of the classes to check that all the representatives were there.

The chair, another of the older students, checked up that the actions agreed at the last meeting had been completed and they moved on to the first discussion. This was about taking photos of the school council to display in the school and use on a Christmas card. After listening to a few points of view it was clear that there was general agreement so the chair moved to a vote. This was carried and the chair asked for a volunteer to ensure that the action was carried out.

All of the above happened in the first two minutes of the meeting. It seemed very informal, but incredibly effective. We were told by the students that the meeting was pretty typical and later by their teachers that these students are a fair cross-section of the school in terms of academic ability and interests. I’m still trying to work out what enabled them to work so well together.

Working in small teams with mixed ages.

After discussions about the school council website, plans for the play space outside the school the meeting came to a discussion about a new rewards system. At this point the school council co-ordinator, who had so far taken a back seat, took over. She split the meeting into mixed groups fo 4 or five and asked each group to come up with five ideas for why people should be rewarded by the school council. After a few minutes of discussion she paired up groups and asked them to get their two sets of five ideas down to five between them. The groups then announced their ideas and the chair wrote them up on the whiteboard, omitting any duplicates. Whilst this was happening the teacher handed each school councillor three stickers. They were to use these to vote between the options on the whiteboard. In this way a complex decision was taking democratically and quickly.

Voting on options

After this the teacher reminded the students of a game they had played at the previous few meetings. She told them they had ten minutes to plan how to complete it this time – they’d failed on their previous attempts. When the ten minutes was up – and the students had failed again – the teacher got them to reflect on their planning and the way they had worked together. They came up with some useful ideas which she helped them apply to their school council. The student’s comment that I liked the most was, “we did discuss it and made a plan, but we all just talked to our friends, we didn’t make a plan all together.”

The aim of the game was to get people from being in age order to alphabetical order without any of them stepping outside the lines.

It was clear that although they weren’t successful at completing the challenge those kinds of discussions and games had a real impact on how they were able to work together as a school council. It was a real honour to see them work.