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Ways to run school council meetings

These are a few ideas for how you can run discussions in your school or class council meetings. In fact you could use them in any meeting really.

Method Good for Be aware of
Yes/No/Maybe – designate a different area of the room for each answer. Ask the question and get people to stand in the area that represents their answer. Ask people to explain their reasoning and persuade others.

A more sophisticated version is an ‘opinion line’ where participants place themselves along a line to show how strongly they agree/disagree with something.

A further level of sophistication is to make a graph with 2 axes (e.g. difficulty vs importance or agree vs care).

Getting people out of their seats.

Pushing people to explain their reasoning.

Getting different people talking.

Being a physical demonstration of changing opinion and persuasion.

Peer pressure: people not wanting to stand on their own. You can often avoid this by starting with trivial questions and supporting and praising those who do stand on their own.
Passing the ‘conch – an object is passed around and only the person with that object can speak.

Different rules can be applied: e.g. when you have the ‘conch’ you have to speak; the ‘conch’ has to be passed round the circle; the ‘conch’ can be passed to anyone you like; the conch only goes to those demonstrating good listening.

Stopping interrupting: it gives a very clear signal of who is supposed to be speaking.

Can help quieter people to speak, because they know they won’t be interrupted and/or they are required to.

The ‘conch’ becoming a distraction.

Meetings becoming slow if there is no Chair to pass the ‘conch’ on.

Small groups – set the question and then split the class in to small groups (3-6). Ask them to discuss it and come up with one answer that they can all agree on. Have one person from each group give their group’s answer and reasoning. Allows everyone to have a say without taking too long.

Encourages compromise within the small group.

One person dominating a small group.

If all the small groups come up with different answers coming to a conclusion may need further discussions.

Losing your marbles – give each person 3 marbles. When someone speaks they have to hand over a marble, so once they’ve contributed three times they need to stay quiet. You can also turn this round and say by the end of the meeting everyone needs to have lost all of their marbles. Making sure the meeting isn’t dominated by a few people.

Encouraging people to consider what is really important for them to contribute to.

Keeping track of who contributes and who doesn’t.

Having everyone run out of marbles before the end – you need to make sure everyone knows what is coming up, so they can plan when to use a marble.

What methods do you use to liven up your meetings and ensure that everyone gets a say?

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involver blog Resources

Primary school council policy

The new headteacher of Welbourne Primary School in Tottenham – the school I’m a governor of – has asked me to help set up a new school council. My first step is to come up with a draft policy that I’ll use as the starting point for discussions with staff and pupils.

Download this sample policy to adapt and use: [download id=”240″]

I’m obviously trying to keep it short and simple so everyone can understand it. Here’s my first attempt. I’ll update it as the discussions progress. Do you have any comments or suggestions?

The 10 Commandments from flcikr/jbtaylor
Well, I couldn't quite get it down to 10, but it's what we're aiming for.

What is our school council for?

  • The school council is about:
    • Learning to work together
    • Learning about democracy
    • Learning how to play a positive role in our community
  • The school council’s job is to involve everyone, not do everything. It needs to get everyone:
    • Finding things they want to change
    • Coming up with ways to make them better
    • Putting those ideas in to action
    • Seeing what works (evaluating)

How does our class council work?

  • Our whole class has a meeting every 2 weeks on [day] at [time].
  • We decide what we’re going to talk about the day before the meeting, so everyone has time to think.
  • A different person runs the meeting each time (with help from the teacher if they need it).
  • A different person takes notes each time (with help from the teacher if they need it).
  • We choose two people from our class to go to a whole school council meeting.

What will the school council do for our class?

  • When you give your class representative an idea, she or he will:
    • Note it down
    • Take it to the next school council meeting
    • Tell you what is happening to your idea within two weeks
  • The school council will try to make your idea happen by getting:
    • Permission
    • Support
    • Money
    • Time
  • If they can’t they will tell you why not.
  • If they can, they will want your class to help make your idea happen.

What will teachers and TAs do for the school council?

  • Make sure meetings happen when they are supposed to.
  • Support pupils to run meetings.
  • The Headteacher will answer all the school council’s questions within 1 week.
  • If the Headteacher has to say ‘no’ to anything, she will explain why.

Now, this isn’t as short and snappy as I’d hoped, but I think it’s a good start. We’ll see what we can cut out as we go, without losing the essence of it. We’ll also be trying to create a pictorial version. I’m sure doing that will help us work out what’s really essential.

Download this sample policy to adapt and use: [download id=”240″]

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involver blog Resources

Who decides? Student voice boundaries and possibilities

This is a great little session to do at the beginning of the year when you’re trying to figure out what you want your school council (or student voice more broadly) to get involved with.

I think it works particularly well when you have groups of staff and students in the same room and then get them to look at one another’s lists at the end.

  1. Download these cards and cut them up (each group needs one set): [download id=”238″]
  2. Split people into small groups. If working with pupils and staff together have separate staff and pupil groups.
  3. Get them to sort the cards as a group, discussing each one briefly as they go.
  4. You can ask different groups to do:
    • As it is now
    • How they think it should be
    • How they think pupils/staff want it to be (whichever they aren’t)
  5. Get the groups to look at one another’s cards and discuss any differences or surprises.

You can do this is a short session (15 minutes) but if often provokes quite a lot of debate, so it can easily stretch to 45 (15 minutes sorting and 30 discusing).

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involver blog Resources

‘How to’ guide on student voice

Here’s the first part of our findings from a brilliant research project that we worked on for the Children’s Commissioner.

It’s all about best practice in student voice, and here’s a short ‘How to’ guide with as much advice as we could possibly fit onto two pages. Feel free to download and share.

You can download here: [download id=”237″]

The research came from in-depth research in 16 schools across England who have great student voice, and looking at the values, principles and practices that underpin their success. Great to see so many and varied benefits that schools are seeing. There’s a full report to be issued in a few weeks.

Thank you to the schools that took part, and for the Children’s Commissioner for getting us in to do such a great project!

Greg

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involver blog Resources

Out of the toilet and in to the classroom

Working with primary school councils in Oldham and Haringey over the last two days I ran in to the same issue that so many schools and their councils struggle with: can we get beyond talking about the toilets?

The simple suggestion I gave to them is to split their School Council in to Action Teams. This ensures that their school councils look beyond the physical and start to deal with all the things that are going on in their schools. We find these Action Teams cover most aspects of what goes on in school:

Learning

Learning
  • Helping everyone to enjoy learning
  • Trips
  • Bringing people in to the school
  • What happens in class

Relationships

Relationships
  • Helping people have fun
  • Stopping bullying
  • Making school friendly

Fundraising & Events

Fundraising
  • Finding out what needs money
  • Making money
  • Putting on competitions, shows and special days

Environment

Environment
  • Saving energy
  • Recycling
  • Making sure the school looks good
  • Getting fun equipment

Communication

Communication
  • Letting people know what’s going on
  • Getting ideas
  • Assemblies
  • Website
  • Noticeboard

If you just want to have four Action Teams you could miss out Communication, but then you need to make sure all other groups share responsibility for this and report back on their communication each time.

So all items brought up from class council meetings, suggestion boxes, from the school council blog, etc. get allocated to the most appropriate Action Team by the Chair and Secretary (with support from the Link Teacher if they need it). The Action Teams then need to meet to discuss those issues and figure out which ones they can take action on (if nothing has been suggested for an Action Team, they need to seek something out). These actions are then what is taken to the full School Council meeting for ratification. You could fit in this extra meeting by replacing every other School Council meeting with Action Team meetings or by having the Action Team meetings for the first third or half of the time allocated for the School Council meeting.

The school council meeting becomes a way to co-ordinate all the pupil-led activities and to check that no actions will adversely affect any pupils. So it has a standing agenda of:

Item Person Time
1 Apologies (from people who can’t make the meeting) Secretary 1 min
2 Check last meeting’s minutes (to make sure they’re correct) Chair 2 mins
3 Learning Action Team

  • Report on actions from last time (matters arising)
  • What we are going to do this time (for agreement)
LAT Chair 5 mins
4 Relationships Action Team

  • Report on actions from last time (matters arising)
  • What we are going to do this time (for agreement)
RAT Chair 5 mins
5 Fundraising and Events Action Team

  • Report on actions from last time (matters arising)
  • What we are going to do this time (for agreement)
FaEAT Chair 5 mins
6 Environment Action Team

  • Report on actions from last time (matters arising)
  • What we are going to do this time (for agreement)
EAT Chair 5 mins
7 Communication Action Team

  • Report on actions from last time (matters arising)
  • What we are going to do this time (for agreement)
CAT Chair 5 mins
8 Any other business (A.O.B.) Chair 2 mins
9 Date of next meeting Secretary 1 min

This way the meetings should be focussed on action, should discuss more than just what colour to paint the toilets and be quicker – as the reports are not for in-depth discussion, just for ratification.

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Newsletters Resources

Newsletter 9: Weddings, MPs and Smart School Councils

Hello from involver – newsletter number 9

Sorry there was no newsletter last month but we got a bit distracted by Asher’s wedding. We promise it won’t happen again (at least until Greg gets married).

Resource: Get a politician in to your school
This free resource from the Hansard Society shows you how to get the most out of bringing an MP or Peer in to your school. There are also tips for how to get them there in the first place. Order your copy here:
http://www.hansardsociety.org.uk/blogs/citizenship_education/archive/2010/10/28/2779.aspx

Resource: Young people’s governance in schools
A new short guide from Participation Works that looks full of useful information for those involved in running schools. You can buy a copy here:
http://www.participationworks.org.uk/resources/how-to-involve-children-and-young-people-in-school-governance

Video: Challenging educational paradigms through student voice
Project REAL is the way in which this school in Australia is trying to reassess the way they teach and learn. These two videos from the students explain how they’re doing it and why they feel it’s important. Really worth a watch:
http://ihsprojectreal.wordpress.com/

Research: Student voice reading list
We met with ARK last week and they wanted us to persuade them that student voice should be central to the school’s they’re setting up in Uganda. We created this list of research on the subject for them. What have we missed?
http://involver.org.uk/2011/07/student-voice-reading-list/

Community: Smart School Councils help each other out
The Smart School Councils Community is a new charity we’re setting up along with students and teachers from 15 founder schools. It will be free for anyone to join and share good practice on how to involve your whole school in student voice. Watch this space:
http://www.smartschoolcouncils.org.uk

Awards: John Bercow awards best school council projects
Body image, anti-vandalism, LGBT sensitivity, classroom pets and Ecostars projects were selected by the Speaker of the House of Commons (and friends) as the winners of the Speaker’s School Council Awards 2011. We had a great time helping out at the ceremony:
http://involver.org.uk/2011/07/a-fun-day-at-the-speakers-school-council-awards/

And now we’re off to help judge Haringey Junior Citizens Debate, which should be great fun,

Greg and Asher

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