Tag: representatives

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Getting to know your reps game template

This is a template I’ve been working on following up on a resource I produced a couple of weeks ago, Making it fun: getting to know your reps.

Now it’s easy to create your own cards.  Just add in names, pictures and vital statistics.  Make them fun but make sure you check with people first before you write anything about them.

I’ve created the template in Word 2003 (.doc) format.  If this doesn’t work for you let me know and I’ll try to make other formats available.

Click here to download the file: [download id=”74″ format=”3″]

Update – here is a Word 2007 (.docx) version: [download id=”75″ format=”3″]

You can just fill in all the blanks or change the titles too if you want.
You can just fill in all the blanks or change the titles too if you want.

If you do change anything around or make your own, why not upload them here so everyone can see and share:

Upload resources to involver

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Being a Good Class Rep (Representative)

The most important job on any council is being a representative. Most people forget after they’ve been elected what they were elected to do: be a link between the people who elected them and the council they sit on.

Created by Lois Canessa and Asher Jacobsberg at School Councils UK.

Print or download (‘save’) this resource using the ‘More’ button.
Being a Good Class Representative

So you want to be a … Representative (Rep) School Councils UK Role Guide 01 What is a rep? Reps are elected by their class, form or tutor group (we’ll just call these all ‘classes’ from now on, to make it easier) to represent those people who elected them. They act as a link between their class and other groups – year councils, school councils and other committees. Reps have to be willing and able to put forward other people’s views even if they disagree with them. What kind of person makes a good rep? • • • • • • • Approachable Good listener – everyone in the class has to feel comfortable talking to you Organised – it will be your responsibility to make sure meetings happen in your class on a regular basis Assertive – the opinions of your class are just as important as everyone else’s Efficient – class discussions must cover a lot of issues in a short space of time Fair – everyone has the right to express a point of view Good communicator – you need to be able to work with staff and students from across the school So if I were a rep what would I actually have to do? As a rep you have three main jobs: • Collecting the views of your class and passing them on to other committees. Letting your class know what goes on in the meetings you attend. Taking an active part in meetings. then your job to talk to the chair of the other committee and get your class’s concerns on the agenda. You will then need to put forward your class’s views at year council or whole school council meetings. You are the link between the school/year council and your class so you need to let your class know what happened in the other meeting, any decisions that were made or questions that need to be asked. It’s particularly important to make sure you know what is happening to suggestions made by your class: it’s your job to let them know that their ideas are being taken seriously. You need to be prepared to go to meetings and make yourself heard, but also be willing to listen and discuss. Remember, you are there to represent all the different points of view that people in your class may have, so you need to spend time listening to your class and be flexible enough to put across a range of opinions. • • To do these jobs well you should have regular meetings with your class where you will listen to people’s concerns and issues and note them down. Remember that not everyone likes talking in meetings, so make sure you are approachable in other ways. Make it clear that people can talk to you at break times; have a suggestions box or suggestions email account. With your class you should decide which of these issues can be dealt with by the class itself, and which need to go to another committee (the year council or school council). It’s School Councils UK 108-110 Camden High Street, London NW1 0LU 0845 456 9428 info@schoolcouncils.org www.schoolcouncils.org © School Councils UK 2006. Written by Lois Canessa and Asher Jacobsberg. Please feel free to reproduce this resource with acknowledgement (non-commercial use only). So you want to be a … Representative (Rep) School Councils UK Role Guide 01 That’s quite a job, what help can I get? Yep, being a class rep is the most important job on the school council, but don’t worry you’re not alone! Most schools elect two reps from each class who can help each other. Some schools have class reps and deputy class reps who can help out generally but don’t go to meetings unless the main rep is away. Also, How often would I be doing things? Well, each school is different but this is what we recommend: make sure you use your class teacher, without his or her help you’ll find it difficult to organise meetings with your class. Also, don’t feel that you have to run the class council meetings. Get other people in the class to take it in turns. It’s easier for you to take notes if you’re not chairing too. When? All the time All the time What? Listen to your class-mates Make sure there is a running agenda that class mates can add too Run a class council meeting (following the class agenda) Make sure a record ( called ‘the minutes’) is kept of what is discussed and decided Work out which things you can do as a class and create an action plan Take your class minutes to the year council and represent your class and their views Report back to your class which suggestions have been actioned and what decisions were made Stand for election With whom? The other rep in your class Any one in the form/tutor group/class should be able to add to it The rest of your form/tutor group/class Your whole class, you may ask other class members to act as secretary and chair Your whole class Once a week Once a week Once a week Once a month/ fortnightly With the year councillors and a member of staff Once a month/ fortnightly With your class tutor and your form/tutor group/class Once a year Your form/tutor group/class School Councils UK 108-110 Camden High Street, London NW1 0LU 0845 456 9428 info@schoolcouncils.org www.schoolcouncils.org Can I get any more information on being a rep? There isn’t a huge amount of information around about being a school council rep, but there are reps for all sorts of other organisations (your MP is a rep!) so there is information on how to do those similar jobs. Go to www.schoolcouncils.org, click ‘resources’ and go to ‘download resources’, there you’ll find a list of links to other websites with information about what it means to be a representative. In the resources section you will also see our Handbooks for primary and secondary students which give you loads more ideas about how to get things done through your school and class councils. © School Councils UK 2006. Written by Lois Canessa and Asher Jacobsberg. Please feel free to reproduce this resource with acknowledgement (non-commercial use only).
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Being a Good Chairperson

It’s a tough job being a chairperson.

This guide will help you to understand what it needs and help you to be a great one.

Created by Eva Crasnow and Asher Jacobsberg at School Councils UK.

Use the ‘More’ button to print or download (‘save’) this resource.

Being a Good Chairperson

So you want to be a … Chairperson (chair) School Councils UK Role Guide 02 What is a chairperson? The chair has two main roles (neither of which is being sat on): To make sure the meeting runs effectively, and within the groundrules of the meeting. This involves preparation beforehand as well as being in charge during the meeting. The chair also represents the school council at formal occasions. For instance, it might be the chair’s job to meet with the headteacher and the governors. What kind of person makes a good chair? • • • • • A spokesperson – the chair will need to be able to sum up other people’s views and be happy to put them across to all kinds of people, including large groups. An organiser – to make sure everyone is prepared for meetings: knows when and where they are going to be and what is going to be discussed. A communicator – to make sure that everyone understands what is going on. An action person – the chair needs to make sure that meetings aren’t just talking shops, that they have a purpose and result in action. A mediator – sometimes the chair will need to help find a compromise between two people or two conflicting ideas. He or she will need to be fair and not let his or her own feelings get in the way. So if I were chair what would I actually have to do? Well, the first thing you would have to do is to get selected as chair. Different councils do this in different ways, but the two most common are: that have come from their class or year councils. Make sure you give people enough time to collect ideas and bring them to you. The agenda needs to go out well before the meeting so reps can discuss it with their class. In the meeting it’s your job to run the discussion – this does NOT mean that you do all the talking. Chairing a meeting means making sure that: Everyone knows what the rules and point of the meeting are; Everyone keeps to time so that everyone has a chance to speak; Every discussion ends in clear action points. But the role of the chair isn’t just about meetings. It’s also your job to make sure that everyone who agrees to do something actually does it. You are the representative of the whole school council, so you will have to talk to staff and governors about what the school council thinks and is doing. • All the people at the meeting vote for who they would like to be the chair for the next year. The chair rotates, this means that different people take it in turn to be the chair. • The second option means that more people get to have a go at being the chair, but can mean that some meetings don’t run as well as others. Once you’re selected as chair you have several things you need to do for every meeting. The first is to help prepare the agenda (the list of things you will discuss at the meeting), you should do this with the secretary and the vice-chair, you may find it useful to get advice from the link teacher. The items on the agenda should come from the whole school, so you will need to remind the school councillors to give you the ideas School Councils UK 108-110 Camden High Street, London NW1 0LU 0845 456 9428 info@schoolcouncils.org www.schoolcouncils.org © School Councils UK 2006. Written by Eva Crasnow and Asher Jacobsberg. Please feel free to reproduce this resource with acknowledgement (non-commercial use only). So you want to be a … Chairperson (chair) School Councils UK Role Guide 02 That’s quite a job, what can I do to make it easier? Most councils have a vice-chair as well to help the chair and take over when she or he isn’t there. In a meeting you might ask the vice-chair to keep time whilst you run the meeting. You could also ask him or her to watch how you chair and give you feedback after the meeting to help you improve. You could take chairing in turns to give yourself a break. Another way to make things easier on yourself is to get your council working well together, then they won’t need much chairing. If your council is getting bored or angry, could you stop and play a quick game? These give people an opportunity to have a break and come back to the problem with a different perspective. Also, think about how the room is laid out. Does everyone feel comfortable? Can everyone see each other? Is their anything that could be distracting people? Running meetings is a skill lots of people use at work all the time. Are there people you could observe or chat to for tips? Your headteacher, chair of governors, or local business people for instance? When would I need to do all these things? Well, each school is different but this is what we recommend: When? Once a year What? Stand for election. Probably once as a class rep and then in the meeting to be chair. Represent the council and your school at events. Send out a reminder for any agenda items (it may take them a week to get to you) and last meeting’s minutes. Work out the agenda and send it out to everyone who is coming to the meeting. With whom? Your class/form/tutor group and council. It depends on the event. The secretary. Send to all school councillors. The secretary, vicechair and link teacher. Everyone, especially the secretary and vice-chair. Other councillors. Throughout the year. Two weeks before each meeting. A week before each meeting. At the meeting Make sure the meeting runs smoothly and that the secretary is keeping minutes showing who, when and what is to be done. Make sure that every one who has agreed to do something actually does it. Make sure that the headteacher, other staff and the governors are kept informed of what the school council has been discussing. In between meetings After each meeting School Councils UK 108-110 Camden High Street, London NW1 0LU 0845 456 9428 info@schoolcouncils.org www.schoolcouncils.org The link teacher, other councillors. Can I get any more information on being a chairperson? Go to www.schoolcouncils.org, click ‘resources’ and go to ‘download resources’, there you’ll find a list of links to other info about being a chair. In the resources section you will also see our Handbooks for primary and secondary students which give you loads more ideas about how to run effective meetings and make sure your school council gets things done. © School Councils UK 2006. Written by Eva Crasnow and Asher Jacobsberg. Please feel free to reproduce this resource with acknowledgement (non-commercial use only).
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Making it fun: get to know your reps

Example is not the main thing in influencing others. It is the only thing.

Albert Schweizer, French philosopher, physician and winner of the 1952 Nobel Peace Prize (1875 – 1965)


It doesn’t matter who you’re teaching, training or working with, this is true; so we’ve made it central to everything we’re trying to do with involver. We know that if we don’t make participation fun, there’s no way we’ll get everyone involved, so we’re trying to have fun whilst we do it, present ourselves in a light-hearted way and use what we do as an example for school councils and other forms of participation.

With that in mind I’ve been working on little bios of me and Greg today, and it gave me an idea of a fun way to get people to know who their reps are.  You can read our quick guide here and download for your own use with these links:

[download id=”63″ format=”3″]

[download id=”64″ format=”3″]

Have Fun Getting to Know Your Reps

involver [ engage | impact | enjoy ] involver.org.uk Have fun getting to know your reps It’s much easier to get things done in your school if you know the names of the people who are supposed to be helping you. Everyone has a school council notice board (What? You don’t, shame on you, get one up now!). Here’s an even better way to make sure everyone knows who their reps are on all the different councils you might have in your school (e.g. school council, year council, eco council, class council, governors). 1. Create one card for each rep with their picture on and a few funny facts about them. GET EACH PERSON TO CHECK THE CARD ABOUT HIM OR HER. Print them out (check how many with an adult) and cut them up. Hand cards out around school. People can swap them or play games like Top Trumps with them. Don’t worry if people lose them, remember it’s just a bit of fun. 2. 3. 4. 5. Asher Jacobsberg Job title: involver Age: 30 Height: 192cm (6 foot 4ish) Greg Sanderson Job title: involver Age: 28 Height: 173cm (5 foot 9ish) Shoe size: 8 Musical instruments : 5 (guitar, bass, piano, trumpet, vio lin) Children: 0 Top speed: The spee d of sound (about 1,225 kph / 761 mp h) Special skills: Banter ; chat; citizenship guru; th inks in music. Shoe size: 10 Musical instruments: None Children: 1 (Ayla, aged 2) n his Top speed: 64kph (40mph—o bike) ut Special skills: Can speak abo ert anything with authority; exp ; hairy. trainer; talks to computers

Update: I’ve created some templates to hlep you to create your own cards like the ones above: Getting to know your reps game template

As involver develops there’ll be more and more like this, so keep checking back, follow me on Twitter (I’ll always let Twitter know about new free resources), or subscribe by RSS.

http://involver.org.uk/2009/09/getting-to-know-your-reps-game-template/